Migrating documents

Here are the migration details and migration notes for documents and files.

Migration Overview

In CEE the text field supports three formats: "Default", "Exactly as entered" and "HTML source". In CTF 6.1.1, there are two types of document mime types: "Text/Plain" and "Text/Html".
The file format selected as "html source" in CEE is migrated to CTF 6.1.1 as an attachment.
The CEE document files with "Default" and "Exactly as entered" format type are displayed as "Text" format type in CTF 6.1.1.
Note: These files can be edited by selecting the Create online option under Update Document.
The CEE document files with "Html source" format type are displayed as "Html" format type in CTF 6.1.1.
Note: These files can be edited by selecting the Upload from file option under Update Document.
In CEE, a document can be in either of the following states:
- Draft
- Reviewed
- Baselined
- Archival
- Obsolete
- Stable
. In CTF 6.1.1, a document can only be in either "Draft" or "Final" state.
All CEE documents except those in "Stable" state are moved over to CTF 6.1.1 as "Draft" documents. The "Stable" documents are moved over as "Final" file status.
Note: The "Obsolete" state may have a prefix identifier in the "Draft" state.
The folder hierarchy is retained.
The file version of moved files is set as version 1.
Locked documents are retained as locked.
Note: If a document in CEE is set with a future date for locking, when migrated, it will be migrated as an un-locked document only. Locked documents can be viewed but not edited.

This table shows how fields in CEE map to fields in CTF 6.1.1:

CEE	CTF 6.1.1
File formats: Default Exactly as entered Html source	File formats: Text/Plain Text/Html
File Status: Draft Reviewed Baselined Archival Obsolete Stable	File Status: Draft Final
Pre-migration document states: Draft, Reviewed, Baselined, Archival or Obsolete	Post migration document state: Draft
Pre-migration document state: Stable	Post migration document state: Final
First document created date	Folder creation date
Folder name	Document Folder Name
Name	Document Name
Status	Status
Description	Description
Text	Create Online
Attachments	Upload from File
Link	Enter Document URL

The CEE features like infinite lock and a specific period are not mapped to CTF 6.1.1.
While creating documents, version comments can be entered in CTF 6.1.1.
In CEE, the file format can not be changed while editing the file, whereas, in CTF 6.1.1, the file format is editable as well.
In CTF 6.1.1, version comments also can be specified.
The CEE features that are not available in CTF 6.1.1 include: Advisory/Strict lock, Future date setting and Folder description.