Monitor a planning folder

You can monitor artifacts within a particular planning folder or you can monitor at the planning folder level.

With the appropriate permission, you can add users for monitoring a planning folder.
Note: Planning folder level monitoring does not apply to any item change within that folder.

Monitor items within a planning folder

To get notified by email whenever an item changes, monitor the item within a planning folder.

  1. Go to the planning folder containing the item or items that you want to begin monitoring.
  2. Select the item or items that you want to begin monitoring.
  3. Click the Monitor down arrow, then choose Monitor Selected. You are now monitoring all the selected items. The icon, is displayed in the item list view.
    Note: When you update two or more artifacts at a time, each user who is monitoring any of the changed artifacts gets a single email describing all the updates.

    To stop monitoring an item, select it and choose Stop Monitoring Selected from the Monitor down arrow.

Remove users from monitoring items within a planning folder

  1. For information about removing users from monitoring items within a planning folder, see Removing users from monitoring objects.

Monitor a planning folder

When you are monitoring a planning folder, you will get an email notification if an artifact is moved in or out of it or if the monitored planning folder is edited (edit, cut and delete). In addition, you get notified if there's a mass update of the planning folder you are monitoring.
Note: Monitoring a parent planning folder does not mean that you monitor its child folders as well; in the monitoring context, a parent and its child items are treated as independent entities.

  1. Select the planning folder that you want to begin monitoring.
  2. Click the Monitor down arrow, then choose Monitor Current Folder. You are now monitoring the planning folder. The icon, is displayed in the item list view.

Add users to monitor a planning folder

  1. Select the planning folder which you want other users to monitor.
  2. Click the Monitor down arrow, then choose Users Monitoring Folder.
  3. On the Users Monitoring This Folder page, click Add.
  4. Select the users you want to add and click OK. The selected users will now monitor the specific planning folder.