A key element in a successful product development project is ensuring that stakeholders from all functional groups are involved in an iterative document review and approval process, particularly for critical documents, such as Product Requirements Documents.
It is also critical that any changes to key documents are recorded and the new information quickly communicated to everyone concerned.
The CollabNet TeamForge Document Manager helps you manage your documents throughout their lifecycle and ensure the appropriate level of involvement of other project members. In addition to storing documents for reference purposes, the Document Manager provides a document review workflow process to allow you to actively engage other users in the review and approval of a document.
In cases where more formal document review is desired, the CollabNet TeamForge Document Manager provides an easy-to-use workflow process for managing a document’s review and approval.
After submitting a document, you can start a document review. You are prompted to provide the following information:
You will be notified each time a reviewer submits review comments.
When selected to review a document, users receive an email notification with the relevant details and a link to the document.
You can also choose to attach the document to the email notification. An item also appears in the Documents Awaiting Review section of each reviewer’s My Page, including the due date.
A Submit a Response section is provided within the Document Manager where reviewers can enter their review comments. Reviewers should be instructed to include "I approve this document" or similar text in the Submit a Response section to indicate that they have approved the document.
All reviewers and the document submitter will be able to read the reviews of all other reviewers once they have been submitted.